Adaptable International: From Studio to Scalable
AI Strategy for a Creative Business on the Rise
🧠 Use Case
Adaptable International is a hybrid creative organisation based in Japan — operating as a boutique studio, global talent incubator, and accommodation provider. With ambitions to scale digitally and globally, they needed an AI strategy that could support growth without compromising creativity.
The goal: uncover automation opportunities, reduce time-consuming manual work, and create a plan for sustainable, AI-supported scaling across their portfolio of services.
🔍 The Challenge
🚀 Scaling ambitions without internal AI expertise
🌐 Complex, multi-functional operations (studio, property, talent, content)
💬 High manual effort in lead intake, project briefs, and service queries
📉 Limited bandwidth to prototype or evaluate AI tools internally
💡 Desire to remain creative-led while introducing scalable automation
💡 The Solution
💼 The Consultant Assignment
✅ Embedded as strategic AI advisor for a 2-week engagement
✅ Ran cross-functional interviews and workflow mapping
✅ Delivered a comprehensive AI opportunity map with tech suggestions
✅ Designed technical strategy and curated a 6 month holistic vision
✅ Onboarded the first digital skills of photography and marketing
🛠️ The Work
🔍 Conducted an AI audit across creative ops, onboarding, and marketing
🧩 Ran ideation workshops to surface team pain points and inefficiencies
🗂️ Built a prioritised roadmap of high-impact automation projects
🧠 Designed a content workflow strategy based on realistic production cadence
📣 Led key events for community engagement both at conference and onsite
📋 Delivered a rollout playbook with implementation sequencing
🗓️ Timeline
Engagement: 2 weeks (Strategic AI Sprint)
Milestones: Audit → Workshops → Opportunity Mapping → Presented 8 Deliverables
🚨 Results and Impact
🧭 Strategic Clarity for AI-Driven Growth
Provided the leadership team with a clear, actionable roadmap for integrating AI across creative operations — without losing brand voice or team alignment.
📌 AI Opportunity Map Delivered
Outlined agent-led and workflow-based automations tailored to a creative agency’s needs — from project brief intake to talent matching and internal operations.
🧠 Strategic Clarity with Actionable Next Steps
Client left with a practical plan for AI implementation — grounded in their team structure, ambitions, and creative values.
🧭 Why This Matters
This engagement showed that AI strategy isn’t just for enterprise tech firms. Even creative, globally-minded independents can harness automation — using it to scale smartly, reduce admin fatigue, and unlock new digital service layers.
With minimal engineering effort, AI agents and LLM-powered workflows can offer scalable leverage, boost customer experience, and enhance brand perception.
🎯 “Grow Without Losing the Creative Spark - Let AI Take the Strain”
🚀 Want to scale your creative business with AI?
Let’s explore how conversational agents and automation workflows can unlock value across your services, systems, and storytelling.
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